Curious about the cost of managed print services in New Zealand? With tight budgets and fierce competition, controlling printing expenses is crucial. In this guide, we dive into the pricing models and major cost factors, helping you streamline your print operations, reduce waste, and achieve real cost savings with practical, expert advice.
What Are Managed Print Services?
Managed print services streamline your print environment. They combine device management, cost control, and maintenance into one efficient solution. With MPS you can:
- Streamline Device Management: Monitor and maintain all your printing equipment from one central platform.
- Control Costs: Use predictable pricing models that keep you within budget.
- Boost Efficiency: Reduce downtime with proactive maintenance and fast support.
- Enhance Security: Protect sensitive data and meet regulatory standards.
In New Zealand, MPS turns printing from a simple expense into a strategic asset that meets local business needs and delivers real savings.
What Factors Affect Managed Print Costs?
When you ask, “how much does managed print cost in New Zealand,” consider these critical factors that influence pricing:
1. Print Volume
- Usage-Based Pricing: Your monthly print volume drives costs. High-volume users may benefit from volume discounts, while lower-volume operations might save with a fixed-fee model.
- Pay Only for What You Use: Align your pricing model with your actual print volume to optimise expenses.
2. Device Types & Technology
- Variety of Equipment: Different printers and multifunction devices incur varying costs for maintenance and consumables.
- Technology Investments: Modern, energy-efficient devices may cost more initially but save money over time with improved performance.
3. Service Levels & Contract Terms
- Service Level Agreements (SLAs): Premium packages with fast response times and full support tend to cost more.
- Contract Duration: Longer-term contracts can lock in lower prices and offer stable monthly fees compared to short-term agreements.
4. Hidden Fees & Additional Costs
- Maintenance & Repairs: Regular servicing and unexpected repairs can add to your overall cost if not covered.
- Consumable Expenses: Factor in the cost of ink, toner, paper, and other supplies when calculating total expenses.
How Much Does Managed Print Cost?
A clear pricing model helps you budget and manage costs. Here’s what you might see:
Fixed Fee vs. Per-Page Pricing
Fixed Fee Model:
- Predictable Costs: Enjoy a set monthly fee that simplifies budgeting.
- Less Flexibility: This model may not adjust if your print volume changes significantly.
Per-Page Pricing Model:
- Usage-Based Costs: You pay for each page printed, which can save money during slow periods.
- Potential Cost Spikes: Unexpected increases in print volume may raise your overall cost.
Typical Pricing Components
A transparent pricing structure includes:
- Base Fee: Covers setup, equipment, and standard service.
- Per-Page Fee: Charges based on your print volume.
- Maintenance Costs: Regular servicing and repair fees.
- Consumable Charges: Costs for ink, toner, paper, and more.
What are the Benefits of Managed Print Services?
Managed print services do more than lower your monthly bills—they build long-term value. Evaluate your return on investment (ROI) by focusing on:
1.Cost Savings Over Time
- Reduce Waste: Cut unnecessary prints and lower consumable costs.
- Extend Equipment Life: Proactive maintenance keeps devices operating efficiently for longer.
- Volume Discounts: Benefit from bulk purchasing that lowers costs for supplies and services.
2.Efficiency Gains
- Save Time: Automated monitoring and rapid support reduce downtime, letting your team focus on core tasks.
- Boost Workflow: Streamlined processes enhance overall operational efficiency.
Ready to take control of your print management? Contact us for a free consultation, and see how our managed print solutions can benefit your business.
