In today’s fast-paced business environment, efficiency and cost-effectiveness are paramount. One area that often gets overlooked is printing. Managed Print Services (MPS) promise to streamline your printing operations and reduce costs, but are they really worth it for New Zealand businesses?
Let’s dive in and find out.
What Are Managed Print Services?
Managed Print Services (MPS) encompass a comprehensive approach to managing an organisation’s printing needs. This includes assessing current print usage, optimising the fleet of printers, and providing ongoing maintenance and support.
The goal is to improve efficiency, cut costs, and enhance security.
Benefits of Managed Print Services
1. Cost Savings
One of the most significant advantages of MPS is cost savings. By outsourcing print management, businesses can reduce the total cost of ownership, including the cost of consumables, maintenance, and energy. Predictable monthly expenses make budgeting easier and can lead to significant savings over time.
2. Increased Efficiency
MPS providers monitor your printing activities and manage supplies, ensuring that printers are always operational. This reduces downtime and frees up IT staff to focus on other critical tasks. Automated supply replenishment and maintenance schedules mean your business can avoid costly disruptions.
3. Enhanced Security
Data security is a top concern for businesses today. MPS includes advanced security features that protect sensitive information from unauthorised access. From secure printing options to user authentication, MPS helps ensure compliance with data protection regulations.
4. Sustainability
Reducing environmental impact is another key benefit of MPS. By optimising print operations, businesses can reduce paper waste, lower energy consumption, and minimise their carbon footprint. Many MPS providers also offer recycling programs for toner and ink cartridges.
5. Support and Maintenance
With MPS, support and maintenance are part of the package. This means less time spent troubleshooting printer issues and more time focusing on your core business activities. Regular servicing ensures that your print infrastructure remains in top condition, extending the lifespan of your devices.
Potential Drawbacks
Initial Investment
While MPS can lead to long-term savings, there may be an initial investment required to implement the service. This can include the cost of new hardware and setup fees. However, these costs are often offset by the savings achieved through improved efficiency and reduced wastage.
Dependency on Provider
Relying on an external provider for your printing needs can be a concern. It’s essential to choose a reputable MPS provider with a proven track record. Look for providers that offer robust customer support and have a solid reputation in the industry.
Scalability Issues
For businesses that are rapidly growing or shrinking, scalability can be a challenge. Ensure your MPS provider can adapt to changes in your business size and needs. Flexible contracts and scalable solutions are crucial to accommodate business growth or downsizing.
Cost Analysis
When comparing the costs of MPS to traditional printing setups, it’s essential to consider the total cost of ownership. This includes not just the upfront costs of printers and consumables but also the hidden costs of maintenance, repairs, and downtime.
How to Choose a Managed Print Service Provider
Choosing the right MPS provider is crucial for success. Here are some key factors to consider:
- Reputation: Look for providers with positive reviews and a strong track record. Check out BDL’s About Us page to learn more about their experience and reputation in the industry.
- Customer Support: Ensure the provider offers robust customer support and quick response times.
- Pricing: Compare pricing models and ensure transparency. Understand what is included in the service and any potential hidden costs.
- Flexibility: Choose a provider that can scale with your business and offer flexible contract terms.
- Service Range: Ensure the provider offers a comprehensive range of services, from printer leasing to full MPS solutions. For more information, check out BDL’s Managed Print Services and Printer Leasing options.
BDL Copier’s Customer Reviews:
“From our initial visit, through to installation, the team at BDL have been excellent with communication, pricing, providing the best solution for our needs and making it all so easy.” – True Alignment Orthodontics
“Had their machines at our business for over 6 years, the service is top class, the staff are always friendly and the machines very reliable. Great company to deal with.” – OEM Audio
By considering these factors and real-world feedback, you can make an informed decision when selecting an MPS provider that best suits your business needs. And if our subtle hints haven’t clued you in yet, we think BDL Copiers might just be the perfect fit!
Conclusion
Managed Print Services can offer significant benefits for New Zealand businesses, from cost savings and increased efficiency to enhanced security and sustainability. While there are potential drawbacks, choosing the right provider and carefully evaluating your needs can help mitigate these concerns.
In the end, the value of MPS depends on your specific business requirements and goals. For a more detailed look at how to choose the right copier and understand the benefits of leasing a printer, check out these resources on how to choose a copier and how copier leasing works.
If you’re considering whether MPS is right for your business, take the time to assess your current printing situation and consult with a reputable provider. The potential benefits make it well worth exploring this solution for a more efficient and cost-effective future.