When thinking about cybersecurity, most Kiwi businesses focus on firewalls, antivirus software, or cloud security. But there’s one office essential often overlooked—your printer.
Modern multifunction printers (MFPs) don’t just print documents; they store sensitive information, connect to your network, and if left unsecured, can become an easy target for cybercriminals. The result? Data leaks, privacy breaches, and costly compliance issues under New Zealand’s Privacy Act.
In this guide, we break down 5 common printer security mistakes Kiwi businesses make—and how secure printing solutions can help protect your data, avoid compliance headaches, and give you peace of mind.
1. Treating the Printer as ‘Just a Printer’
The Risk: Many businesses see printers as harmless office equipment. In reality, they’re connected devices storing confidential data—making them a target.
The Fix: Include your printers in regular Print Security Audits and treat them like any other device on your network.
2. Leaving Default Passwords Unchanged
The Risk: Default passwords are the first thing hackers try—giving them full access to stored data and your network.
The Fix: Update passwords to strong, unique codes. Regular password changes help prevent printer-related data breaches.
3. Not Using Secure Print Release
The Risk: Sensitive documents sitting uncollected at the printer are an easy win for anyone passing by.
The Fix: Enable secure printing features like Follow Me or PIN release. Our Managed Print Services help you set this up, ensuring only the right person collects the document.
4. Ignoring Firmware Updates
The Risk: Outdated software creates openings for cyberattacks.
The Fix: Keep your devices updated. BDL Copiers monitors and manages this for you as part of our Managed Print Services—giving you one less thing to worry about.
5. Weak Network Settings
The Risk: Printers connected to open networks or unsecured Wi-Fi give attackers an easy way in.
The Fix: Lock down printer access to approved users, encrypt data, and review settings regularly.
FAQs – Your Printer Security Questions Answered
- What are the most common printer security risks?
Weak passwords, unclaimed printouts, outdated software, and unsecured networks all create risks for data leaks and cyberattacks. - How do I protect my business data?
Use secure printing, strong passwords, and regular firmware updates. Or book a Print Security Audit with us—we’ll handle the rest. - Why is printer security important for compliance?
Under NZ’s Privacy Act, businesses must protect client and employee data. Securing your printers helps you stay compliant and avoid fines. - Do small businesses really need to worry about this?
Absolutely. Hackers target smaller businesses precisely because they’re less protected. Your printer can’t be the weak link.
Printers might seem low-risk—but the moment a data breach happens, it’s too late. The good news? Protecting your business is simple with the right support. Learn more about our Managed Print Services or simply reach out for a free Print Security Audit today.
